HR Administrator - 6 Month Contract
Luton - £28-£30K pro rata
Mon - Fri 8 am to 4 pm
N.B. CIPD Level 3-5 or working towards it. Only apply if you have previous HR or payroll experience.
MAIN OBJECTIVES
To be an integral part of the Human Resource team and be involved in the full employee life cycle following agreed procedures. The HR Administrator is responsible for payroll coordination and a new system where employees upload their timesheets and the Manager signs them off. Provide support and administration for a broad range of HR activities with an HRIS database for reporting, recruiting, staff induction, and general office admin. The HR Administrator will engage directly with managers and employees to support the business.
DUTIES AND RESPONSIBILITIES
- To provide general administrative support to work colleagues and support the Group HR Manager with ad hoc HR-related tasks.
- Assist the Group HR Manager with employee relations issues as required.
- To compile disciplinary invitation/outcome letters as and when required.
- To take minutes at meetings as and when required.
- To process recruitment documentation including job descriptions, interview documentation, and interview invitations.
- To process new starters including joiner packs, induction documentation, co-ordinating probation administration, liaison with payroll, referencing and background checks, pensions, HRIS system), references requests, reimbursement forms, and notifying IT of new starters (account setup).
- To process leavers including handling leaver documentation, recording leaver information, referencing), and booking exit interviews/induction follow-ups for all employees.
- Draft HR documentation using templates including offer letters, contracts, changes to terms and conditions of employment, maternity, paternity, parental, adoption leave, unpaid leave requests, and flexible working requests.
- To update and maintain the HRIS system, personnel records, and files including holidays/absences.
- To administer benefits to include invites, joiners, leavers, and changes to pension, healthcare, and childcare schemes.
- Coordinate training including scheduling and recording training undertaken, updating the training calendar, liaising with training providers,
issuing training invitations, coordinating attendance for internal courses, and setting up rooms.
- To be the first point of contact on the HR telephone extension.
- To update organisation charts every month.
- To liaise with payroll (external provider) to ensure timely coordination of payroll and benefits data weekly and monthly.
- Ensure monthly payroll is sent by the 10th of each month and weekly payroll every Monday to payroll (external provider) for processing.
- To calculate total hours for weekly paid employees daily.
- To manage the Safefood 360 system by inputting new starter details.
- Coordinate Occupational Health visits to include scheduling, health surveillance, and management referrals.
- To assist with the preparation for the annual HR processes, including salary review, bonuses, pension renewal, and performance appraisals.
General
- The HR Administrator should ensure that all processes and procedures comply with operational and statutory requirements.
- To comply with company health and safety policy, procedures, working practices, etc. Ensure that all accidents/ incidents and near misses are reported.
- To make cost-effective and informed decisions within the jobholder’s level of authorisation and competence.
- To adapt to the changing requirements of the business and adopt a flexible approach to changing duties and activities.
- To be proactive in the development of self and undertake training consistent with developing skills relevant to the duties and responsibilities of the role.
- To be willing to take part in cross-site HR initiatives and projects and travel to another site if necessary for these projects.
QUALIFICATIONS
Level 3 CIPD or working towards it
EXPERIENCE
- Ability to work in a fast-paced environment, accurately handle several projects and tasks and balance priorities to tight deadlines.
- Minimum of 1 to 2 years’ experience in a similar role preferably in fresh food manufacturing or other manufacturing.
- Previous experience in HRIS database systems and management.
- Basic knowledge of HR practices and employment legislation.
- Proficient in Excel, PowerPoint, Word, and Outlook.
- Excellent English written and verbal communication skills.
PERSONAL ATTRIBUTES
- Ability to exercise discretion and main strict confidentiality.
- Accurate with attention to detail, logical approach, and a commitment to high standards.
- Pro-active, reliable, and adaptable
- Ability to build effective relationships and achieve cooperation.
- Self-motivated and self-disciplined.
- Ability to use initiative and go the extra mile.
APPLY NOW!!